By offering to rent the property you agree to provide the following:
A. Photo ID .
B. Utility Bill or bank statement or mobile phone bill.
C. A Completed application form from each tenant.
D. A reference from your current landlord.
E. A reference from your current employer.
F. Three years of confirmed UK addresses.
G. An English bank account.
H. You will also need to prove a combined income of 30 times the monthly rent. i.e. to rent a flat at 525pcm you will be required to show a salary of £15,750 per year.
If you are unable to provide any of the above you may be asked to provide a home owning guarantor. This is an individual (normally a family member ) who agrees to pay the rent, should the tenant not pay. To qualify as a guarantor they will require to:
A. Own a property in England or Wales.
B. Be shown on the land registry as the legal owner.
C. Complete a guarantor application form.
D. Sign a guarantor agreement in which they agree to pay up to three month’s worth of rent if the rent is not paid by you the tenant.
E. The guarantor is responsible for the rent whilst the tenant resides in the property.
F. If you are unable to provide a guarantor, you may be asked to provide a larger deposit, normally equivalent to three month’s rent.
If you rent a property from Homes & Steeple you will need to pay the following fees:
Set Up Fees: £175 (Including VAT) Per Tenantor £100 per student applicant( Including VAT). For Referencing (identity, Immigration and Visa confirmation, financial credit checks, obtaining references from current or previous employers/landlords and any other relevant information to assess affordability) . As well as contract Negotiation, Property preparation (Arranging for cleaning , utility and local authoring notification) and Check in.
Tenancy Agreement and Deposit Registration: £60 (Including VAT). This is the tenants share for preparing an Assured Shorthold Tenancy and registering the Deposit with MyDeposits.co.uk
Guarantor Fee: £75 ( Including VAT) per Guarantor (If Required) We reserve the right to reference a guarantor, if it is decided by the landlord or Homes & Steeple they are needed to guarantee payment of rent and or legal fees incurred by the landlord or agent. This guarantor would normally be a home owner based in Great Britain.
Renewal Fees: £45 (Including VAT) On the expiry date of the fixed term, to cover the administrative costs to either renew a tenancy and to cover the costs of protecting the tenants deposit. Should the tenancy remain periodic this fee will be charged thereafter annually on the anniversary of the expiry date of the original fixed term.
Check Out Fees:-As set out below. This is a fee to arrange a checkout from the property and to produce a report.
Additional Fees Tenants may incur:
The tenancy requires the rent to be paid by standing order. If the agent collects the Rent by any method other than Standing Order the Tenant shall pay an administrate charge, to cover the agents costs.
(i) Cash Payments are charged at £10.00
(ii) Credit and Debit Card payments incur an administration processing fee of 3% or £15 , whichever is the greater.
Late Payment Fees and Processes
If the rent is late by one working day a SMS Text message, will be sent to all tenants - There is no charge for this.
If the rent is not paid within, Two working days of the due date then an email will be sent to all tenants- There is no charge for this.
If the rent is not paid within Three working days a letter and invoice will be sent to the property, addressed to all tenants who are joint and severally liable - There is an administration charge of £12 to cover the agents costs.
If the rent is not paid within Five working days a second letter will be sent to the property, addressed to all tenants who are joint and severally liable - There is a further administration charge of £12 to cover the agents costs.
If the rent payment is still not paid in full after, Seven or more working days a late payment charge of £25 may be levied on the tenant, subsequent late payment reminders will be charged at £12 per item to cover the agents costs.
(The agent also reserves the right to send a letter demanding payment, to a tenant’s guarantor, each letter and subsequent letters will be charged at £12 vat to cover administration /postage costs
£24 to the Landlord’s Agent each and every time any payment made by or on behalf of the Tenant presented to the Landlord’s Agent’s bank is returned refused or re-presented by the bank for any reason;
£12 to the Landlord’s Agent for each and every letter sent to the Tenant concerning breaches of the Tenancy Agreement; and
£60 if a section 8 notice is served by the agent on behalf of the landlord, for a serious breach of the tenancy agreement.
If the rent payment is still not paid in full after Seven or more working days a late payment charge of £25 may be levied on the tenant, subsequent late payment reminders will be charged at £12 per item to cover the agents costs.
The agent also reserves the right to send a letter demanding payment, to a tenant’s guarantor, each letter and subsequent letters will be charged at £12 vat to cover administration /postage cost. The tenant agrees the agent will be deduct the above fees from either the deposit or future rental payments
Arrears of Rent also incur interest at 5% per month calculated from and including the date when the Rent became due until the date the arrears are received in cleared funds by the Agent .e.g; £100 overdue rent for 30 days will incur a fee of £4.93
Ending the Tenancy Early
If the tenant wishes to end this Assured Shorthold Tenancy Agreement within the fixed term, not with standing at any agreed break clause at the start of the tenancy, then he/she must agree the following:-
Seek permission to end the tenancy agreement early in writing, which may be withheld for any reason by the landlord or agent, by sending an email to:- firstname.lastname@example.org
If the landlord and agent agree to the early termination, which can be withheld for any legal reason. The tenant will agree to pay the landlords and agents reasonable costs to include.
a) A remarketing fee of £100.
b) The fee the agent will charge the landlord for finding a tenant @ £358.80
c) A replacement tenancy agreement @ £60.
d) Inventory costs @ £85 for a one bedroom property and £20 per additional bedroom
e) Cancel any standing orders directly with his bank and pay a £20 administration fee for payments that have to be returned, which the agent or landlord will do within seven days unless rent is due.
Bins and Domestic Appliances- £100 (Including VAT and Delivery) The tenant is responsible for the cost of replacement of any bins that are stolen removed or damaged if they were not correctly stowed by the tenant following collection. Bins must not be left at the front of the property continuously but stored in the back garden, bin store or shed where there is one available.
Domestic Appliances – £60 (Including VAT) Call out fee – The tenant is responsible for paying the call out fee (In advance), for an engineer, if he/she reports that a domestic appliance( Fridge, Fridge/Freezer, Washing Machine, Tumble Dryer, Electric/Gas Hob, Oven, Hoover) supplied by the landlord or agent stops working . This fee will be returned to the tenant within ten working days. Should the appliance have been judged by the engineer to have failed because of age or reasonable wear and tear. However if the appliance has stopped working through neglect, overloading, misuse or excessive wear and tear then the tenant will be responsible for the costs of replacement of the item.
Condensation - Some properties suffer from condensation and the build -up of black mould, on surfaces, on in and between furniture. This is because of water vapour in the atmosphere and spores produced by human breath. The landlord may request a damp report from an independent expert and will make this available to the tenant . If the black mould is found to be condensation the tenant will be responsible for the costs of the report £60 any redecoration or repair at £180 per day.
Keys- lost or Replacement keys will be charged at the cost of the key and an administration fee of £15 (Including VAT)